Mitchell County Clerk Tess Gay
The Georgia Superior Court Clerks' Cooperative Authority listing identifies Tess Gay as Mitchell County Clerk of Superior Court, elected in 2024. GSCCCA lists the office as managing Superior, State, and Juvenile Courts. That statewide clerk directory is the current-name authority for the build because some older county and vendor pages still show former clerk Adayna B. Broome or Adayna Broome.
The clerk processes and manages court documents, collects and disburses court fees, fines, and costs, provides public access to court records, records deeds and plats, records liens, and supports notary commission and passport services. The office is also the local contact when a Mitchell County divorce decree, civil case document, criminal court file, State Court traffic file, or Juvenile Court access question is routed to the clerk.
For users, the most important distinction is between clerk-held court records and records held by another office. Probate estates and vital certificates go to Probate Court. Magistrate civil filings and warrant applications go to Magistrate Court. Sheriff incident, jail, and custody records go to the Sheriff's Office. The Clerk of Superior Court is still the main courthouse record counter for Superior, State, and Juvenile matters.
Mitchell County Clerk of Superior Court
Clerk: Tess Gay
11 W. Broad St., Room 108
P.O. Box 427
Camilla, GA 31730
(229) 336-2022
Fax: (229) 336-9866
Monday-Friday 8:30 a.m.-5:00 p.m.
Courts Managed by the Clerk
Mitchell County uses a unified county clerk route for Superior, State, and Juvenile Court recordkeeping. Probate and Magistrate keep their own court files. Superior Court handles felonies, divorces, broad civil jurisdiction, equity, domestic relations, and review of lower-court errors. State Court handles misdemeanors, traffic, warrants, preliminary hearings, and civil matters not reserved to Superior Court. Juvenile Court files are more restricted and should not be treated as ordinary public dockets.
| Court | Records Routed Through Clerk | Access Note |
|---|---|---|
| Superior Court | Felony, divorce, larger civil, domestic, equity, appeals from limited courts | Request by case number, party, filing year, or document type. |
| State Court | Misdemeanor, traffic, warrant, preliminary hearing, limited civil records | Traffic payment may route through PayYourTix. |
| Juvenile Court | Dependency, CHINS, juvenile traffic, delinquency, related proceedings | Public access is restricted by law and court rules. |
Request Mitchell County Clerk Records
A clerk record request should include enough detail for staff to identify the file. For court records, use a case number if known. If not, provide full party names, the approximate filing year, case type, and the document needed. For deeds, plats, liens, and other land records, use grantor or grantee names, book and page, instrument type, or recording date when available.
- Identify whether the file belongs to Superior, State, Juvenile, real estate, lien, plat, traffic, or another clerk function.
- Gather the case number, party names, filing date, citation number, book and page, or document type.
- Contact the clerk in person, by phone, or by mail, or use GSCCCA when the record type is supported there.
- Ask whether a plain copy, certified copy, or eCertified copy is needed for the intended use.
- Confirm copy fees before mailing payment because the official Mitchell County online sources did not locate every court-copy amount.
Clerk Request Field Checklist
The local research did not find a single public request form for all clerk records. The following fields match the access channels documented by GSCCCA, eCertification, PayYourTix, and the county clerk page.
| Field or Detail | Required | Notes |
|---|---|---|
| Case number | Best if available | Needed for exact court-file matching, especially Superior Court records. |
| Party names | Yes | Use full legal names and any former names known. |
| Document type | Yes | Examples include divorce decree, judgment, deed, plat, lien, citation, or order. |
| Filing or recording date | Helpful | Approximate year helps when no case number is known. |
| Copy type | Yes | State whether the request is for plain, certified, or eCertified copy. |
| Return method | Yes | Ask whether pickup, mail, email link, or portal delivery applies. |
GSCCCA Search and eCertification
The GSCCCA search page is strongest for real estate, liens, plats, UCC, PT-61, notary, carbon registry, and premium search options. It is not the same as a complete Mitchell County case search for every court file. For civil, criminal, divorce, and juvenile case files, the clerk remains the local custodian when no public case portal is available.
That distinction is important for people who start with a name search. A deed index result may show a land instrument, while a Superior Court case file may require direct clerk contact. A Juvenile Court matter may not be publicly available at all. If the first search channel does not return a result, the next step is to confirm the court or record category rather than assuming the record does not exist.
GSCCCA search is best used when the record is a recorded instrument or statewide clerk index category, not when the user needs a sealed or local-only case document.
The GSCCCA eCertification information page and eCertification portal support certified electronic copy requests. A user creates an account, submits a request, chooses the county, selects a document type, completes required fields, and waits for clerk processing before final payment authorization.
The information page explains the process, while the portal is where the account-based request is submitted.
The eCertification portal is useful when a secure certified PDF is acceptable for the requesting agency or legal purpose.
eCertification Process Fields
The GSCCCA eCertification workflow is account-based. Exact document-type options may be gated behind login, but the captured process shows the key steps a Mitchell County requester should expect.
| Field or Step | Type | Required | Notes |
|---|---|---|---|
| Sign in or register | Account | Yes | An account is required to request eCertified copies. |
| Submit a New Request | Button | Yes | Available after login. |
| County | Dropdown | Yes | Select Mitchell County for local records. |
| Document type | Dropdown | Yes | Options depend on the portal and record category. |
| Required request fields | Web form | Yes | Provide case, party, document, or recording details as requested. |
| Payment authorization | Payment step | Conditional | Final authorization follows clerk review when payment is due. |
| Delivery | Secured PDF or email link | Final | Delivered after payment and clerk completion. |
Mitchell County Clerk Fees
Passport fees are published by the county clerk page. Some court-copy costs were not found in the official Mitchell County online sources, so the clerk should confirm copy charges before the request is mailed or submitted. GSCCCA eCertification payment is determined after the clerk reviews the request.
Traffic citation payment is another clerk-linked service, but it is not a general court-record search. Mitchell County points users to PayYourTix for county traffic citations, and the amount due depends on the citation lookup. For a copy of the court record behind a citation, use the clerk route and provide the citation or case details.
| Item | Amount or Rule |
|---|---|
| Passport adult U.S. Department of State fee | $130.00 |
| Passport under age 16 U.S. Department of State fee | $100.00 |
| Passport clerk fee | $35.00 |
| Passport payment methods | Debit or credit card, money order, cashier's check, or personal check; cash not accepted |
| GSCCCA eCertification payment | Amount determined after clerk review and final payment authorization |
| PayYourTix online or phone citation payment | Amount depends on citation and case search result |
| Plain or certified court copy fee | Fee not located in official online sources; request from clerk |
Clerk Name Discrepancy
The current clerk name should be treated as Tess Gay because GSCCCA identifies her as Clerk of Superior Court and shows the 2024 election status. Some older Mitchell County or payment pages may still refer to Adayna B. Broome or Adayna Broome. That older text can appear in legacy citation or county content, but it should not override the statewide clerk authority listing.
The name difference is most likely to matter when paying traffic citations or reading older county pages. A requester should match the phone number, address, county, and court function before assuming a payment or record page is wrong. For current office identity, use the GSCCCA Mitchell County clerk listing.
The same caution applies to link choice. PayYourTix helps with payment and citation lookup, GSCCCA helps with statewide clerk indexes and eCertified copies, and the clerk counter handles local case-file questions. Matching the channel to the document keeps a records request from being sent to the wrong office.
When in doubt, call the clerk before paying.
The GSCCCA clerk listing image is the strongest visual support for the current office identity and services.
Use the office phone, P.O. Box, and courthouse counter rather than relying on a name shown on an older vendor payment page.